how do i add an email signature in outlook

Select your logo or portrait and press “Insert”.

First, right-click the image and choose “Change Picture > From a File…”. You can now start to change your signature in Outlook.

How to change email signature image in Outlook.

Open Outlook and press Ctrl + V to paste into a new email.

As both Word and Outlook are part of the Office suite, formatting should be maintained when you paste into Outlook in the next step. You can do so the same way you would for any piece of text – select it and press Ctrl + C on your keyboard.

Copy an Outlook signature template from the document.

Download Microsoft's email signature galleryĪfter visiting this Microsoft Office webpage, press the “Download” button or open the document in your browser.These should represent a good starting point for your Outlook signature setup and will allow you to update your signature in Outlook with a more modern look. To aid in the creation of quick, professional signatures, we'll be using a Word document from Microsoft with some pre-made examples. With that said, here's how to create or change an email signature in Outlook desktop: How To Add and Change Signatures in Outlook

To aid in that last factor, it's beneficial if the colors and branding of your email match that of your company. Your signature should stand out from the body of your email without being too overpowering or appearing unprofessional. However, you also want to strike a balance. It's important that your Outlook signature remains short – research shows that recipients will simply skip over a signature if it has too much information. Outlook signatures: What you should care about This information will typically include your full name, title, and company, as well as your social media links, contact information, and a logo or photo. Today we're going to be showing you how to add a signature in Outlook to achieve this, as well as how to change your signature in Outlook to a more professional one.īefore we start with the tutorial, a word on what makes a good email signature in the first place:Īn email signature should convey useful, necessary information in a succinct and clear way. Though simply writing your name does the job, an email signature adds a degree of professionalism to your email while promoting your social media and other platforms. 3 Extra: How to Enable Microsoft Office Dark Mode for Outlook.2 Extra: How to Make Your Own Business Cards in Word.1 How To Add and Change Signatures in Outlook.

How do i add an email signature in outlook